Everyday emails / Send a progress update
Project Update Email Generator
Turn your completed work, next steps and blockers into a readable update. Fill in your details, then edit and copy the complete message.
Subject: [Project or workstream] — progress update
Hi [Recipient or team name],
Here is the update for [Reporting period].
Completed
[What is completed?]
Next steps
[What is next, and when?]
Blockers / decisions needed
[Blockers or decisions needed]
Please let me know if priorities have changed.
Best,
[Your name]
Before you send
Name an owner and date for each next step. Your saved draft can be a starting point for the next update; choose “Start a new draft” to keep a separate copy.
Check the names, dates and commitments. Copy the message into the conversation, open your email app, or keep an editable Word copy.
Useful next time
Save this template for quick access. Your draft and wording edits are remembered on this device, and “Start a new draft” keeps the previous version in your workspace.