Everyday emails / Find a time to meet
Meeting Request Email Generator
Suggest a purpose, duration and times without another long email chain. Fill in your details, then edit and copy the complete message.
Subject: Meeting request: [Meeting topic]
Hi [Recipient’s name],
Could we set aside [How much time?] to discuss [Meeting topic]? The goal for this meeting:
[What should the meeting achieve?]
I’m available at these times:
[Times you can meet, including timezone]
Please let me know which time works for you, or suggest another. Once we agree, I’ll send a calendar invitation.
Thanks,
[Your name]
Before you send
Include a timezone when people work in different places. Sending this message opens a conversation; it does not book a meeting or send a calendar invitation.
Check the names, dates and commitments. Copy the message into the conversation, open your email app, or keep an editable Word copy.
Useful next time
Save this template for quick access. Your draft and wording edits are remembered on this device, and “Start a new draft” keeps the previous version in your workspace.